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HR Administrator / Office Manager - Thermoform Engineered Quality LLC (TEQ)

    Thermoform Engineered Quality LLC (TEQ)
    HUMAN RESOURCES ADMINISTRATOR / OFFICE MANAGER
    SUCCESS WITH PRECISION


    This description outlines the principal duties of this job and in no way states or implies that these are the only duties to be performed in this position.

    HR Administrator / Office Manager Job Description:
    The job is responsible for providing comprehensive support in the day-to-day operations of human resources, ensuring the efficient delivery of salary payments and adjustments, the recruitment processes, employee benefit administration, new employee orientation and on-boarding, and the accuracy and maintenance of employee records. The HR Administrator works closely with other departments to provide customer-focused, effective HR service to the organization for the achievement of the organization’s goals and objectives.

    The Office Manager is responsible for ensuring that all of the administrative activities are efficiently addressed, including travel arrangements, supply and equipment purchasing, file management, administrative support and related activities.

    Duties and Responsibilities (including, but not limited to):
     Prepares and posts job advertisements, screens applications, arranges interviews, participates in the selection process, maintains a spreadsheet tracking applicants and administers pre-employments tests as required.
     Provides general administrative support such as preparing correspondence, forms and reports, arranges meetings, composes regular correspondence, processes confidential reports and documents (electronic and hard copy files), and tracks deadlines.
     Prepares documentation for new hires, or changes in pay, status or benefits.
     Establishes, maintains and controls employee records, recruitment records, files, correspondence, reports, and organization charts.
     Manages sensitive and confidential matters including employee relations, organization changes, and protects the security of information, data and files.
     Responds to and processes various requests from managers, employees and others.
     Exercises individual judgement when dealing with potential or real issues and brings them to manager’s attention.
     Interprets, assists and advises employees and managers regarding leave management and benefit administration, and HR procedures and policies within the specified guidelines.
     Conducts research, gathers data and statistical reports, and maintains statistical information.
     Coordinates training events or programs and recommends resources, as needed.
     Keeps up to date on current issues and matters in the organization related to HR department.
     Administers and monitors new hire orientation programs.
     Maintains updated/current job descriptions.
     Administers drug, criminal record checks and other pre-employment screening.
     Maintains and monitors records of employee benefits and salary.
     Maintains employee files by handling changes in employee status in timely manner.
     Ensures effective receipt of and/or proper approvals on forms and enters changes in the HRIS system.
     Prepares paperwork needed to create new employee profile and to place new employee on payroll.
     Assists in the maintenance of employee directory and company organization charts.
     Provides assistance in monitoring employee performance appraisals and the salary increase/budget process.
     Interacts with and supplies information to employees, department heads, and job applicants.
     Maintains logs/records of ESCO Code of Conduct training and reporting compliance
     Allocates, assigns and monitors all of the administrative resources for the Company to enable successful task performance.
     Organizes and supervises all travel arrangements, supply ordering and inventory, record and file retention, and other related general office duties.
     Backup receptionist and administrative assistant duties as required.

    Skills and Specifications:
     Good problem-solving skills.
     Knowledge of recruitment process.
     Competent keyboard skills to produce accurate and professional reports.
     Able to present information in forms, tables and spreadsheets.
     Committed to a culture of diversity and equal opportunity.
     Able to operate under pressure and facilitate a team building environment
     Proficient in Microsoft Excel, Work, Outlook and Internet Explorer.
     Proficient with basic budget management and calculations.
     Ability to deliver effective results, meet tight deadlines and targets.
     Excellent written and verbal communication skills.

    Education and Qualifications:
     High school diploma.
     Degree in Human Resource Management preferred.
     3 or more years of general administrative assistant experience, including 3 years of HR administration experience are required.

    Please send resumes to jstanley@teqnow.com 

    http://teqnow.com/about-us/employment/